How to Use Webmail by cPanel: Step-by-Step User Guide
This step-by-step guide will help you navigate and manage your Webmail account provided through cPanel. Whether you’re logging in for the first time, checking your inbox, sending emails, organizing folders like Sent, Drafts, Trash, and Spam, or accessing tools like the Calendar and Contacts — this knowledge base article offers clear instructions for every feature. Perfect for beginners and regular users, this guide helps you make the most of your cPanel Webmail experience with ease and confidence.
Step 1: Log In
- Open a new tab in your web browser.
- Type the following URL in the address bar: 👉 https://https://webmail.rebuni.com/
- You will see the login page (see Image 01).
- Enter your email address and password.
- Click Login.
- If your credentials are correct, you will be redirected to your inbox view (see Image 02).
Image 01. Log in page
Step 2: Accessing Roundcube Webmail
- Check the box labeled "Open my inbox when I log in".
- Click the "Open" button.
Image 02. Open Box
Step 3: Understand the Inbox
- Once you’ve successfully logged in, you’ll be taken to your Inbox — this is where all incoming emails are displayed.
- The Inbox is your main email folder where you receive new messages.
- Every time someone sends you an email, it will automatically appear here.
- You can read, reply to, forward, or delete emails directly from this screen.
- Note: If there are no messages yet, you will see the text "There is no email" (as shown in Image 02). Once you receive messages, they will be listed with details like sender, subject, date, and size.
Image 02. Inbox page
Step 4: What is the Draft Folder?
- The Draft folder stores emails that you started writing but haven’t sent yet.
- A draft is automatically saved when you're composing an email but haven’t clicked Send.
- You can manually save a draft if you want to continue writing the email later.
- How to Use It:
- Go to the Draft folder from the left-hand menu.
- Click on any draft to open and continue editing.
- When you're ready, click Send to deliver the email to the recipient.
- This feature is especially useful when you’re interrupted or need time to revise your message before sending.
Image 03. Draft page
Step 5: What is the Sent Mail Folder?
- The Sent Mail folder stores all the emails you have successfully sent from your account.
- What You Can Do in Sent Mail:
- View the messages you’ve sent along with the recipient, subject, and date.
- Open any sent email to review the content or confirm delivery.
- You can also forward, print, or move sent messages to other folders.
- Note: Emails will only appear in the Sent Mail folder after they have been successfully sent.
- This is useful when you need a record of your communication or to verify that an email was delivered.
Image 04. Sent Mail page
Step 6: What is the Trash Folder?
- The Trash folder holds all the emails that you have deleted from your inbox or other folders.
- 🗑️ Key Points About Trash:
- When you delete an email, it moves to the Trash folder instead of being permanently erased.
- Emails in the Trash can be:
- Restored back to your Inbox or other folders if needed.
- Permanently deleted from your account.
Important:
- Emails in the Trash may be automatically removed after a certain period (depending on system settings).
- Always check your Trash before permanently deleting items to avoid accidental data loss.
Use this folder to recover mistakenly deleted emails or clean up your mailbox.
Image 05. Trash page
Step 7: What is the Junk Folder?
The Junk folder stores unwanted or suspicious emails, often referred to as Spam mail.
- What Goes Into Junk?
- Emails that are identified as potentially harmful, unsolicited, or commercial ads not recognized by your system.
- Messages from unknown or untrusted sources.
Image 06. Junk page
Step 8: What is the Archive Folder?
The Archive page stores emails you want to keep but don't need in your main Inbox. It helps you organize your mailbox without deleting important messages.
- What Goes Into Archive?
- Emails you’ve manually archived to reduce clutter in your inbox.
- Messages you want to keep for future reference.
- Important conversations that are no longer active but shouldn't be deleted.
Image 07. Archive page
Step 9: How to Compose an Email
The Compose button allows you to create and send a new email.
How to Compose an Email:
- Click the Compose button at the top left of your mailbox.
- Click on Inbox in the left sidebar if it’s not already selected.
A new window will open where you can fill in:
- To: Enter the recipient’s email address.
- Subject: Enter the topic or title of your email.
- Message Body: Type your main message.
You can also:
- Add attachments (e.g., documents or images).
- Use formatting tools to style your text.
Once done, click the Send button.
Additional Options:
- Click Save as Draft if you’re not ready to send it yet.
Use this feature to communicate clearly and professionally with internal or external contacts.
Image 08. Compose email
Step 10: What is the Calendar Folder?
The Calendar page allows you to schedule, view, and manage your events, appointments, and meetings directly within Webmail.
- What You Can Do Here:
- see scheduled events and reminders.
- see Meeting invitations and their status (accepted, declined, or pending).
- Recurring events and daily/weekly/monthly views.
- Set notifications to remind you before an event starts.
Image 09. Calendar page
Step 11: How to Add a Signature
Adding a signature to your email ensures professional communication by automatically including your contact details and company info.
How to add signature:
- In the top-right corner, click the gear icon ⚙️ (Settings).
- On the left sidebar, click "Identities".
- Click your email address listed under "Identities".
A new window will open where you can fill in:
- Enter your desired name in the "Display Name" field (optional).
- Type or paste your email signature in the box provided.
- (Optional) Click the HTML checkbox if you want to format your signature (bold, color, links, etc.).
Once done, click the Save button.
Your signature will now appear in your outgoing emails.
Image 10. Add Signature
Step 12: How to Log out?
Log out to protect our email account from unauthorized access, especially when using shared or public devices.
- To log out from Webmail:
- Click the power icon located at the bottom-left corner of the page and you will successfully be logged out.
