How to add your company email to the Gmail app

This step-by-step guideline will walk you through how to add your company email account to the Gmail app on your mobile device. Whether you’re setting it up for the first time or reconfiguring an existing account, the following instructions will help you access your work email, send and receive messages, organize folders like Inbox, Sent, Drafts, Trash, and Spam, and stay connected through your phone — all using the Gmail app.

Step 1: Open the Gmail App

  • Tap the Gmail app on your Android or iOS device.
  • If you’re already logged in with another email, tap your profile picture at the top-right corner.
Image 01. Open the Gmail App

Step 2: Add Another Account

  • Tap “Add another account.”
Image 02. Add Another Account

Step 3: Choose Email Type

  • Select the type of email you want to add:
  • Google – if it’s a company email hosted by Google Workspace.
  • Outlook, Hotmail, Live – for Microsoft accounts.
  • Other (IMAP/POP) – for custom email domains (e.g., [email protected]).
  • Note: We will use "Other" for this guide.
Image 03. Choose Email Type

Step 4: Enter Your Email Address

  • Type in your company email address (e.g., [email protected]).
  • Input your email password.
Image 04. Enter Your Email Address

Step 5: Choose Account Type

  • You’ll be asked: “What type of account is this?”
  • Choose “Personal (IMAP)” (recommended)
  • This allows email syncing across devices and keeps a copy on the server.
  • IMAP is preferred over POP3 for most users because:
  • Your emails stay synced on all devices. You won’t lose messages if you switch phones.
Image 05. Choose Account Type

Step 6: Enter Incoming Mail Server Settings

  • You'll now be prompted to enter Incoming Server settings:
  • Username: your full email address
  • Password: Your email password
  • Server: the mail server provided by your company or cPanel(mail.yourdomain.com)
Image 06. Enter Incoming Mail Server Settings

Step 7: Sync Options

Choose sync frequency (e.g., every 15 minutes).
  • You can then click "Next" and you will be redirected to the gmail app home page.
Image 07. Sync Options

Step 8: Confirm Your Account is Added

Once you finish the setup, you can access your added company email like this:
  • Open the Gmail app.
  • Tap your profile icon at the top-right corner.
  • You’ll see your added email account (e.g., [email protected]) listed there.
  • This confirms that your company email has been successfully added to the Gmail app. You can now switch between accounts by tapping on the one you want to use.
Image 08. Confirm your account is added